chambermeetings.com

free for existing chamber nation customers

For VIRTUAL CONFERENCES, we offer a total solution  for 

Chambers of Commerce and Women Business Centers.

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Call for Speaker Proposals

  • Allow potential presenters to submit their proposals online
  • Organize committees to screen and score the submissions to make your selections
  • Easily create a conference program for event attendees
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Registration

  • Invite participants to register for your 'in person' or 'virtual' events
  • Exhibitors can select their booth placement on an interactive map
  • Allow easy online registration and payments
  • Integration with Zoom™ for Virtual Conferences
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Mobile App

  • Allow event attendees to download your Apple and Android mobile app (App is Optional)
  • Easily check-in event attendees as they arrive
  • View itineraries and presenter materials
  • Push notifications out when changes arise

Virtual Conferences -

a total solution all in one place.

Chamber Meetings is a full-featured solution to help you in planning, registration, and implementation of your virtual events. We can work with you to accommodate your needs as necessary, but in general... here's how you can use Chamber Meetings for your virtual conferences:
Planning
During the planning of the event, we offer our Call for Proposals module, so that you can collect proposals for content to be presented at your event.

Registration
Once you have your virtual conference content planned, you can conduct registration and collect fees using our powerful Event Registration system.

Showtime!
When it comes time for the event, using our interface with Zoom, you will be able to set up the events for your attendees.

Recordings
After your event, share and retrieve your webinar recordings and store them in your file archive for members to access or in other modules to monetize the access.
Book A Meeting
Zoom Interface

PLEASE NOTE: Clients are responsible for purchasing their own Zoom Meeting or Zoom Webinar account - comparison overview.
Installation
  • Self-Installation - If you already have your own Zoom account, one of your Admins can connect your own account using our Zoom configuration option. You will need to enter your Zoom credentials - Zoom ID and secret (password) and then click on the Start Authorization button, which will connect to your Zoom account from your Chamber Meetings account.
  • Chamber Meetings Installation - If you want us to connect your Zoom account for you, you will need to provide us with your Zoom credentials.
  • Uninstall - If you need to uninstall your interface, you can log in to your Zoom Account and follow their prompts in the Zoom App Marketplace.

Creating Zoom Meetings and Webinars within Chamber Meetings
After your interface is completed and dependent on which Zoom account you purchase, you can 'Add a new meeting' or 'Add a new webinar' entering the event name, date, time, time zone, duration of event, choose a host, enter a password if you want to restrict the event, and decide if you want to auto record the event.

If your event doesn't require pre-registration and only requires one Zoom link to attend, you can use the interface itself to invite attendees. Otherwise, you will need to use the Event Registration option below.

  • For small virtual events, after adding the select members and event prospects you want to automatically pre-register, Zoom will send out a simple registration email that includes a unique join link for each registrant to participate in the event.
  • For large virtual events, using our broadcast email message module, you can send a branded invitation with additional details to select members and event prospects, who don't need to pre-register. The email includes a generic link to join the event if they choose to participate in the event.
  • Each Zoom session will offer the following functions: start (host), join (participant), and shareable info (which provides the Zoom link and phone numbers to dial into, so you can copy and paste them elsewhere.)

Event Registration
For events that require pre-registration, using our robust event registration module, an Admin can set up a virtual event whether its a small meeting or multiple day conference.

  • Provide additional event details (packages with different pricing; discount codes; multiple and concurrent session options that include presenters' names, presenters' biographies, and session details, etc.)
  • Link to the custom Zoom links created for each session utilizing the Zoom interface
  • Collect online event registration fees

Event Registration - Check-in PageThis landing page is accessible to registrants, so they can view an itinerary of all sessions and their respective links or their own personalized itinerary with only their respective session links. This check-in page makes it easy for your attendees to join sessions.


Handling Recording of Events

To record your events, check the auto record checkbox when setting up the virtual Zoom events. The audio and video will be recorded to the Zoom cloud. After the event, you will then be able to share or retrieve the audio and video files via the recordings link in the event list. These recordings can later be used and presented to other members or the public. 


 

  • File Archive Module - to restrict access to members only
  • Online Learning Module - to monetize purchase of access to such videos
  • Online Store - another way to monetize access to videos
  • Video Module - a handy way to upload and present video files
  • Zoom Hosted Files - after the event, the recordings are available on Zoom for several days depending on Zoom settings and can be shared using links from the recordings page (click on them from the event list)

 


FEATURES


Event Registration - Automated Registrant Handling

We are investigating the ability for event registrants to be automatically added to Zoom events at the time of registration and payment.


Tracking Attendance

Zoom Meeting and Zoom Webinars have some functionality to allow for reporting on whether or not an attendee actually participated in sessions. We are investigating how to integrate this feature.

Forced to Go Virtual?

A sign that says chamber recovery on it
We know that our hundreds of customers throughout the USA and even the world are struggling to reconfigure their Chambers of Commerce to be relevant in this major shifting world. Since the day this whole thing started to shut us all down, we decided at Chamber Nation to buy the domain www.ChamberRecovery.com and get busy. We all committed as a team to do EVERYTHING we could to bring amazing services and value to Chamber membership even if the world changes. 

We think this is the PERFECT time for our customers to start meeting with businesses (not just members) over the phone and or with ZOOM to assist them in reopening their business. The plan we have is very sound and it will create an amazing list of people that will likely want to convert over to full Chamber membership within a year.

Please take 10 minutes to read every word and click every link found at www.ChamberRecovery.com. We promise that you will be very impressed and see how this program is going to really help your Chamber get restarted and revenue moving again.

Interested in our services? We’re here to help!

We want to know your needs exactly so that we can provide the perfect solution. Let us know what you want and we’ll do our best to help. 
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