Membership Billing

Chamber Nation Membership Billing

Streamline and automate your membership billing processes with the robust Chamber Nation Membership Billing system.

Automate your Member Billing Process

• Efficiency: Automate membership renewals, batch renewals, and generate automated accounting reports seamlessly.

For New Members

• New Member Registration: Allow new members to sign up and pay dues online, with payment information automatically recorded in the billing system.
• Online Payments: Collect dues online via credit card merchant accounts or PayPal.
• Membership Add-Ons: Offer additional services or products bundled with new membership fees.
• Convert Prospects to Members: Admin users can convert prospects to members at any time, generating invoices for membership dues. Optionally, prospects can self-convert through links embedded in broadcast emails.
• Alternate Easy Registration: Configure non-monetary registrations, such as for business representatives or family members.

First Year Complex Pro-Rated Dues

• Customized Structures: Handle complex pro-rated dues structures transitioning to fixed membership cycles with tailored programming solutions.

For Renewing Members

• Invoices and Statements: Print or email renewal invoices and statements, including PDF formats for members without email access.
• Multiple Membership Plans: Offer various membership, vendor, sponsor, and prospect plans with registration fees and customized dues.
• Batch Renewals: Automatically generate invoice records for renewals.
• Automated Renewal Notifications: Automatically send email renewal notifications and invoices.
• Automatic Payments: Enable automatic dues payment via credit card.
• Renewal Program Emails: Create automated email series to remind members of upcoming renewals, with customizable timing and content.
• Plan-Specific Communications: Customize verbiage on documents and notifications for each membership plan.
• Mailing Labels: Generate mailing labels for sending renewal communications.
• Auto-Drop: Automatically manage member status changes for non-payment, including automatic credits and prospect status reassignment if applicable.
• Member Portal Access: Members can view/print current and past invoices and payment receipts.

Additional Features for Admins

• QuickBooks Integration: Interface with QuickBooks Online and Desktop for seamless financial management, with setup and synchronization options available.
• Credit Card Processing Fees: Pass on processing fees for various billing items, including dues, renewals, event registrations, donations, and online store purchases.
• Accounting Data Export: Export comprehensive invoice and payment data for accounting purposes.
• Non-Dues Invoicing: Invoice members for non-membership items like advertising and online learning.
• Comprehensive Reporting: Generate detailed reports on membership status, invoice aging, renewal forecasts, and custom reports tailored to organizational needs.
• Payment History and Audit Trail: Maintain long-term records of invoices, payments, and transaction changes with a full audit trail.
• Customizable Billing Terms: Tailor renewal terms, due dates, and other parameters to suit organizational requirements.
• Member Discounts: Display applicable discounts on member invoices for transparency and clarity.

The Chamber Nation Membership Billing system empowers organizations with comprehensive tools to manage memberships efficiently, enhance financial transparency, and foster member engagement through streamlined billing processes.