Virtual Conferences

Virtual Conferences - A Comprehensive Solution

Chamber Nation provides a complete event management solution tailored for planning, registration, and execution of virtual conferences. Here's how our software supports your virtual events:

Planning:

• Use our Call for Proposals module to collect content proposals for your virtual event.

Registration:

• Open online registration and collect fees using our powerful Event Registration system once your conference content is finalized.

Event Execution:

• Admin Tools: Easily start sessions using our integrated Zoom interface designed for event administrators.
• Event Attendee Portal: Attendees access an Event Attendee Portal via laptops or mobile apps using the Attendee Confirmation Code provided in their emails. This portal includes comprehensive event details such as sponsor information, presenter bios, session details, personalized itineraries, registration updates, attendee lists, and interactive surveys.

Recording Management:

• Share and retrieve webinar recordings stored in your file archive for member access or monetization through other modules.

Zoom Interface Details

Privacy & Security: Ensure secure Zoom video communications.

Client Responsibilities:

• Zoom Account Requirement: Clients must have their own Zoom Meeting or Zoom Webinar account tailored to their hosting and attendee needs.

Installation Options:

• Self-Installation: Admins connect their Zoom accounts using Chamber Nation's Zoom configuration option by entering Zoom credentials (ID and secret).
• Chamber Nation Installation: Chamber Nation assists in connecting Zoom accounts upon client request with provided credentials.

Creating Zoom Meetings and Webinars:

• Configure new meetings or webinars within Chamber Nation post-installation. Define event specifics including name, date, time, duration, host selection, password protection, and recording preferences.
• Registration Options:
• For small events, automatically pre-register selected attendees via Zoom's registration email with unique join links.
• For large events, use our broadcast email module for branded invitations with a generic join link.

Session Functionality:

• Each Zoom session offers start (host), join (participant), shareable info (Zoom links and dial-in details), and session recordings.

Event Registration

• Use our robust event registration module for virtual events, whether a small meeting or multi-day conference.
• Customize event details, packages, pricing, discount codes, session options, and link directly to custom Zoom sessions.

Event Attendee Portal

• Accessible with Attendee Confirmation Codes, providing comprehensive event information and tools for attendees to manage their participation.

Recording Events

• Enable auto recording for Zoom sessions to capture audio and video to the Zoom cloud, accessible post-event through Chamber Nation's file archive or modules for member-only access or monetization.

Attendance Tracking

• Utilize Zoom's reporting functionalities to track attendance and import data back into Chamber Nation for comprehensive event management.

Pricing

• New and Current Clients: Virtual Event Registration and Zoom Interface included in the Chamber Nation Premium Membership Plan with over 400 members.

Questions?

• Current Clients: Access the Help Desk via your software's backend.